Category: Nelson Farm News

HOA News and Thank Yous

Nelson Farm Homeowners, this is finally a chance to provide some news and information that is not directly related to the pool opening, reservations, and operation. There are so many other items that get fixed, repaired, and maintained by volunteers either serving on the Board or just homeowners who step up to help.

All of these volunteer contributions go a very long way to keep our assets in great shape while saving you and the NFHOA lots of money. In many situations, homeowner volunteers have gone ahead to purchase some expensive items, and then wait to get reimbursed from our accounts with Associa. Please read through this list of work items and volunteers, and when you get the chance thank those that are mentioned.

We were fortunate to get the roof panels on the pool shade structures replaced, with metal this time, as part of our insurance claim for the pool house roof damaged in last July 5’s hailstorm. There were a handful of homeowners who had already volunteered to replace the shade structures. I am glad we did not need to call on any of us this time.

Regarding the two canvas round mushroom shade structures on the east side of the pool. Most pool goers have no idea how these covers get put up, taken down, cleaned, and stored every year. Glenn and Judy Gray have done this for many years, and have also had to reinstall them during pool season when they get blown off in a bad windstorm. I found them putting these up this year as soon as notice was sent out that the pool was going to open. No phone call needed. They just care about NF and wanted to help get the pool ready for opening day. I know they also take care of putting up the shower curtains in the bathrooms and many other often overlooked items.

Pool surface drain cover grates that run across the north end of the pool were in need of replacement. I had spent some time last year trying to find these with no luck. Glenn Gray spent lots more time on this, stumbled upon a vendor who identified the manufacturer. He then found a supplier, placed the order, paid for and picked up the replacements. He has been reimbursed, of course.

Pool fence repairs: This project is a holdover from last year when a few homeowners had responded and offered to help. The Board finally got this project going and a small work party went to work on June 14. Steve Williams led the charge for the Board, identified and marked the fence pickets that needed replacement, purchased some needed supplies and then had to run out to get some extra pickets. The bulk of the fence pickets were delivered to us by A Plus Fence at a discount price. Although I know other homeowners would have helped out on this if aske4d, we intentionally kept the group down to a limited size. Thanks go out to Board Members Steve Williams, Marshall Flug, Doug Hagaman, and homeowners Harvey Hotto and Russ Smith. The few hours and sweat that this group put in hopefully bought several more years of life into what will eventually be an expensive fence to replace.

The tennis court cracks and surface were professionally sealed this June at considerable expense, but a necessary maintenance item. However, the nets need continuous repairs and one of the windscreens needed replacement. Marshall Flug purchased these items last fall, but we waited until this spring to install these items. Homeowners and tennis players Mike Fink and Ed Fletcher put up the shade panel and replaced the webbing on the entire east court net. I know Ed is tending to the other net until we need to get that webbing replaced.

New swimming pool lane lines were just ordered. The Board approved this item but held any purchase at bay until we had the pool open. Sarah Putman did some of the leg work finding the new lane lines, paid out of pocket for this big-ticket item, and now is waiting for reimbursement. Our older lane lines were starting to fall apart, shedding small pieces of plastic, and are taking an additional beating this year with the “reduced risk swim” sessions.

Thanks go out to Anita Bleem who has annually gardened and tended to the flowers around our Nelson Farm sign at the corner of Lemay and Springwood. This year she completely replaced the flowers to enhance the newly refurbished sign.

The Board exchanged countless emails, discussions, and looked at different reservation systems before settling on what we now have. Steve Williams went above and beyond to get the SignUpGenius pool reservation system set up and working for NFHOA. Steve also put out the yellow social distance spacing markers. Krista Chacko, Steve Williams, and Sarah Putman all helped to make the wifi hot spot at the pool a reality. This was needed for the lifeguards to be able to access the reservation system. More about the NFHOA Board is reserved for the next news post.

For now, I do want to just thank those homeowners that stepped up recently to volunteer for vacant Board positions. More on this in a future news post.

A few last thank you’s. Hopefully I have not left anyone out. Thanks to Splash and the lifeguards for working with us on our schedule of opening and working to keep us all safe. Also, our thanks go out to Jenny Singleton, Stephannie Hairston, and Emily Ramirez, all from Associa Colorado who worked with us closely during this stay-at-home period, helping us communicate and understand our liabilities and responsibilities.

Marshall Flug
President NFHOA BOARD

 

Pool opens tomorrow

Hello Nelson Farm Residents!

The Board and Management had a long discussion about if and how to open the pool. The majority decision of the Board was to open the pool. At this time, the goal is to have the pool open as of Wednesday, July 1.

There will be 2 lap swims, 2 open swim sessions and a reduced risk swim session. To reserve a slot, you will need to do so through Signup Genius, link and password can be found on TownSq. Please note that the password must not be shared with anyone. In addition, you will be required to sign a waiver prior to entering the pool, each time you visit. Each person 18 and older will be required to sign a waiver. Any person under the age of 18 will be required to have a parent sign a waiver on their behalf. You may print out and sign your waiver prior to coming to the pool for your reserved time or waivers will be available at the pool. Please note that the waivers and rules will only be posted on TownSq. The password can only be found on the waiver itself.

Each person entering the pool area is encouraged to wear a mask, until such time that you enter the pool itself. Please maintain 6-foot distance between you and any persons outside of your household.

Lastly, we would like to also make you aware that the Board will be observing how these rules are abided. If it is found that the rules are not being followed, the Board may decide, and has the authority to do so, to close the pool for the remainder of the year.

Please let us know if you have any questions or concerns regarding this.

Thank you for your patience and understanding as we all work through these unprecedented times.

Jenny Singleton, CMCA

Community Manager

Associa® – Delivering unsurpassed management and lifestyle services to communities worldwide.

1063 West Horsetooth Rd., Suite 100, Fort Collins, CO 80526

Office: 970-407-9990

Direct: 970-204-7777

Visit us online: www.AssociaOnline.com

Swim Team Swimmers: “Take Your Mark”

Hello Neighbors,
 

I know this is short notice, The Nelson Farm Swim Team will be starting Wednesday July 1.

If you are interested please email Sarah Putman (putmanfcss@yahoo.com). The number of swimmers allowed in the pool may be limited by covid-related requirements. So, please let me know of your interest as soon as possible.

All swimmers must be 18 years old or younger as of May 15th of this year. 

Swimmers must be able to swim the 25-yard length of the pool, using at least freestyle or backstroke on their own, as no coaches will be in the water this year.

 Practices for the time being are as follows:

  • Ages 11 & up — 6:50-8:00 am
  • Ages 10 & under — 8:10 -9:10 am
The head coach reserves the right to adjust swimmers to a different time slot.
 
Each swimmer must wear an appropriate swimsuit and goggles. A swimmer with long hair should consider a swim cap.
For the 2020 season all swimmers must have their own equipment: kickboard, pull-buoy for 9-years-olds and up, water bottle and towel. Sharing equipment is prohibited.
 
The following will apply every day for practice:
COVID Regulations: 
  1. If your child is sick in ANY way, please have him/ her stay home.
  2. Your swimmer MUST wear a mask when entering the pool AND when leaving the pool, always.
  3. We will ask a variety of COVID questions at every single practice. 
  4. Parents are NOT allowed to be inside the pool area.  You can stay in your car or be outside of the fence.  If you have any specific concerns regarding this rule, please talk to Sarah Putman, Melissa Willey or Coach Kyle Steitz.  
  5. When swimmers enter the pool area, once they have been checked in, there will be a specific area for them to place their bags, as bags will be separated out as well.  
  6. Swimmers are to leave the pool area as soon as practice is over. There is a ten-minute break to allow entering and exit space. Swimmers need to remain outside the gate spaced from each other until they are allowed in the pool area.
  7. Bathrooms will remain closed, but if there is an emergency, a coach, Sarah or Melissa will be in attendance to let them use the bathroom.  
  8. We are going to follow the Larimer county rules regarding how many swimmers per lane. During practice time, some swimmers may be in the water while others are doing some dry land practice.  
 
Please note that things may change before we are able to send an updated email or update our website. We will do our best to keep everyone informed as we progress.

The Swim Team website may be found at nelsonfarmhoa.com/swim-team/

 
Questions? Please contact Sarah Putman, 225-1268 or putmanfcss@yahoo.com
 
Thanks!
Sarah Putnam

Pool still closed

The pool did not open yesterday as hoped. What changed?

Your Nelson Farm HOA Board – 7 volunteers, each with an equal vote – received new information from our lawyers. We are meeting again this week. Much work has been done and much still remains to do.

We’ve heard from many of you and will continue to listen. Yes, some local pools have opened. Many have not.

No one wants to get sick. No one wants you or your family to get sick.

No one wants to be sued. Our insurance does not indemnify Board members. Associa is “not aware of any insurance company covering communicable diseases.” We live in a litigious society. Frivolous lawsuits are all too common.

This is not easy. One Board member has resigned and others have talked about it. The Board will continue meeting. Like you, we’d like for this whole nightmare to be over with.

Please make certain you are signed up at TownSq for future communications relative to the NF pool opening or continued closure.

 

Marshall Flug, Board president, on behalf of the NFHOA Board

Pool Could Open Monday

Your Nelson Farm HOA Board is planning to open the pool this coming Monday.

Nelson Farm guards #1 in state competition for “Best Lifeguards in Colorado”

That’s the plan. Please stay tuned.

  • Splash Pool Services needs time to ready the pool, now that we’ve decided to open.
  • The Board is still awaiting legal reviews of a waiver that everyone must sign who plans to use the pool.

Everyone also must agree to abide by new rules and procedures to help promote safe operation during this pandemic, including

  • designated times for designated pool activities (e.g. lap swim, “reduced risk” swim, “open” swim)
  • maximum number of people using the pool at any one time
  • and — most importantly — required reservations

We still have work to do testing the reservation system, installing wifi for use in administering the reservation system, and creating separation markers in and around the pool.

Details of the waiver as well as the new rules and procedures will be sent in the next few days.

Urgent:

If you are not already registered at TownSq, please take care of this asap. Again, once the pool does open, we anticipate you’ll need to reserve a time slot. We expect to be using TownSq to facilitate waiver form collection and pool-time reservations. So, register at TownSq! (https://app.townsq.io/login)
You’ll need your NFHOA Associa-assigned account number to register. (Your ID and TownSq registration instructions were included in the annual general membership meeting announcement mailed to each homeowner in February).
Contact Associa if you don’t know your account number or need help registering on TownSq.

NFHOA Board

June 11 update: Pool still closed

Your Nelson Farm HOA Board continues to discuss daily how we might open the pool. We met again at length last night (June 10) via Zoom.
The pool will remain closed for now. We are further researching several remaining questions about how to safely and responsibly open.

Remaining issues include:

  • Issuing and collecting waiver forms from everyone
  • Employing a reservation system to schedule pool use in fixed time periods
  • Enforcing separation in and out of the water
  • Considering limiting pool use to lap swimming only
  • Investigating several other issues (see June 2 update here)

While some Fort Collins neighborhood pools have opened, others have decided to remain closed all summer.

We on the Board are in constant communication and working hard to do what we determine best for everyone in Nelson Farm.

If the pool does open, please understand that pool use will not be the “free-for-all” we’ve enjoyed in the past. Many homeowners may well find the new rules, limits, and reservation system disappointing.

Urgent:

If you are not already registered at TownSq, please take care of this asap. Again, if the pool does open, we anticipate you’ll need to reserve a time slot. We expect to be using TownSq to facilitate waiver form collection and pool time reservations. So, register at TownSq!
You’ll need your NFHOA Associa-assigned account number to register. (Your ID and TownSq registration instructions were included in the annual general membership meeting announcement mailed to each homeowner in February).
Contact Associa if you don’t know your account number or need help registering on TownSq.

NFHOA Board

Update on Pool Closure

Your Nelson Farm HOA Board would like to share our answers to a few of our homeowners’ questions as well as to provide additional information as to why the pool is not now open.
Your NFHOA Board has spent many hours in Zoom meetings, in continuing email discussions, and attending briefings by insurance agents, lawyers, and association managers regarding HOA responsibilities. And of course, we have each also reviewed CDC and other health authorities’ guidelines.
Please keep in mind that you elected a few of your neighbors who are VOLUNTEERING their time and energy to serve you as a member of the HOA Board. We should and generally do all appreciate their generous service. Thanks to NF homeowners who trust that the Board’s thoughtful and ongoing work has led to these difficult decisions.
Remember, Board elections take place at the Annual HOA General Membership meeting in February or March. Please consider serving our neighborhood by joining the Board.

More info as to why the Pool is not opening

The Board discussion of pool options started almost immediately after the pandemic began. And, rest assured, they continue. What guides our discussions?

  • The health and safety of NFHOA members and lifeguards are paramount.
  • CDC, Colorado, Larimer County, and Fort Collins City guidance all have and will inform the Board’s decisions.
  • We also must consider our HOA’s responsibilities and liabilities. Again, the Board has sought outside, expert guidance from HOA professionals, and considered it closely. Liability is always an important issue for HOAs and the pandemic dramatically elevated its place in our discussions.

These ongoing discussions, in meetings and via email (almost daily), focus on how the Board could make an opening possible, workable, enforceable, and fair to all HOA members, and above all, SAFE. Difficult questions, indeed:

  • Do we require everyone to sign a liability waiver?
  • If we need to limit the number of HOA Members who can use the pool at any given time, how to do that? what software would we use to enable pool sign-up? who will oversee such a sign-up, and how will we make this reasonable and fair to all HOA Members?
  • If the pool were to be open for laned lap swimming only, how fair is that to accommodate so few? And again how do we schedule and enforce it?
  • New signage for the pool entrance and distancing markers on pool decks and bathroom floors is required. What does that look like?
  • Who is going to perform the increased cleaning and sanitizing required for the bathrooms and other objects that would get touched by most everyone?
  • How are six-foot spacing and social distancing going to be maintained, enforced without confrontation, and by whom?
  • Same enforcement questions apply to the use of facemasks in and around the pool, up until water entry.
  • How will children be kept to social distancing? Children playing and splashing together in the pool is not currently an option. Even maintaining distancing lining up to use the diving board is hard to imagine and difficult to enforce.
  • What about adults only? Adult pool-goers who are not capable of lap swimming and just want to float and relax in the pool will also be constrained by distancing requirements. Hard to imagine that scenario without severely restricting access.
  • And the Kiddie Pool? The kiddie pool would almost certainly have to be completely closed.

And of course, there’s this: As of today, Larimer County’s guidelines prohibit pools from opening (see website for the full list):

We understand that in the past few days Larimer County revised its guidance allowing pools to “open for training, team practices, or instructional classes ONLY.”
Again, county guidelines are just one source of information your NFHOA Board must use in trying to make the best decisions for our HOA.

So Disappointing!

OF COURSE, The Board is very disappointed and deeply sympathetic to all, most especially to families who are cooped up at home with children, many of whom are tired from home schooling, etc., and just want to get out and have some fun. So would we all! Most Board members are in the same position and feel your pain.
We also recognize that some HOA members just want to use the pool no matter what. The Board just cannot responsibly accommodate those who feel that way.
Again, the Board continues to monitor the changing situation. We will open the pool if conditions allow. However, we should also try to accept the possibility that the pool will remain closed for the season.

NFHOA Annual Assessments

There are no refunds under consideration of the Annual Assessment for this year. This assessment pays for continuing maintenance, occasional improvements, the Associa management contract, landscaping and snow removal, and Splash Pool Services’ annual preparation of the pool and maintaining readiness should the pool open.
NFHOA Annual Assessment of $415.00 was due on April 1. Thanks to almost everyone who paid the yearly assessment on time.
The Board early on in this pandemic decided to delay late payment penalties and withhold demand letters for missing payments.
Reminder to those few HOA members who have not yet paid their annual dues, late fees will start and letters will be sent starting June 15. If you have any needs or require some payment plan, please make contact with our Community Manager, Jenny Singleton, at Associa Colorado to discuss your situation.

Sincerely,
Nelson Farm HOA Board

Pool to Remain Closed

Your Nelson Farm HOA Board met via Zoom last night (May 27) and would like to provide you with this update.

Why is the Pool not opening?

During this pandemic, the state of Colorado and Larimer County are enforcing public health orders. Additional restrictions and closures apply to open swim, public use, and outdoor group activities.

In consideration of the guidelines, the Board decided to keep the NF Pool closed. Sad, yes, but necessary.

Of course, the Board must safeguard the health and safety of NFHOA homeowners and lifeguards as it makes this difficult decision.

If the Colorado and/or Larimer County guidelines change, the NFHOA Board will meet via Zoom in a timely manner to consider opening the pool.

HERE is the State’s response to Larimer County’s request for a variance to some of the health restrictions: HERE

Pool Opening Delayed

Your Nelson Farm HOA Board met via teleconference last night (May 12) and would like to provide you with an update.

When Will the Pool Open? Not sure…

During this pandemic, Colorado is enforcing the “Level2: Safer at Home” public health order which prohibits pools from opening at the present time. We anticipate some changes to state-issued public orders by the end of May. The NFHOA Board is planning to meet again on May 27 to discuss the possibilities for opening the pool. It is likely that additional health and safety precautions will be necessary when/if the pool opens, including limiting the number of people allowed in the pool area, requiring elements of social distancing, etc. Of course, all new rules will be adopted in an effort to safeguard homeowners, lifeguards, and guests. Another update will be sent out the day after the May 27 Board meeting and posted to both NelsonFarmHOA.com and TownSq.

Nevertheless, the pool is currently being readied for opening. Splash Pool Services is functioning and has hired our lifeguards for the season just as it has in the past. The swim team, Nelson Farm Gators, hopes to go forward as usual with its swim season. Swim team information will be updated soon on the Gators website.

NFHOA Communications

Please share this news with your neighbors and encourage them to register at both websites, NelsonFarmHOA.com and Associa Colorado’s TownSq, both essential communication channels for NF homeowners to stay informed during this pandemic. As previously reported, there will not be the usual summer Nelson Farm Newsletter mailed as there’s too much unknown and undecided at this point.

All homeowners should be registered at both of our websites, NelsonFarmHOA.com and TownSq. Both websites contain useful homeowner information, HOA covenants, the means to contact the Board or Associa, our Architectural Review (ARC) form, notices of Nelson Farm activities, and a calendar of pool hours and events.

The ARC continues to fully function during these times, and homeowners are still responsible for requesting approval for modifications to home exteriors, including re-roofing.

The Board and Associa are still here and can be contacted through our websites. If there is something you want us to consider, please let us know. We will provide further updates as we know more.

Stay healthy, NFHOA Board

HOA Board: News and Unknowns

by Marshall Flug, Board President on behalf of the NFHOA Board

Greetings, all. With all of the changes in our day-to-day lives, I hope and trust that everyone is staying safe, healthy and practicing social distancing.

I would like to update Nelson Farm homeowners with HOA information, both what we know and what we don’t know.

The Board will not USPS mail the annual spring Nelson Farm Newsletter until we know more about social distancing requirements.

The NFHOA Board met via teleconference on March 24 and conducted a lot of business. We are again scheduled to meet/teleconference on May 12 and hopefully can make some firm decisions at that time, if not beforehand. The Board works well together via email between BOARD Meetings.

2020 Board of Directors

President, Marshall Flug; Vice President, Doug Hagaman; Treasurer, Krista Chacko; Secretary, Anne Berry; Directors: Steve Williams, Jami Jensrud, and Gretchen Stanford. Associa Colorado: Although working from home during this critical time, Associa’s Jenny Singleton and Stephannie Hairston continue to serve NF, assisted as necessary by other Associa personnel.

NFHOA Communications

It might be difficult to get a meaningful newsletter out in a timely fashion once we know enough to put it all together. Therefore, I encourage everyone to make sure you are registered on our website at nelsonfarmhoa.com. If you received this post via email, you are registered. If you have neighbors who did not receive this via email, please forward this email and encourage them to register.

I also encourage you to register at Associa Colorado’s website TownSq (instructions were included with your invoice).

Both websites contain useful homeowner information, HOA covenants, instructions for contacting the Board or Associa, forms to submit for an Architectural Review (ARC), notices of NFHOA activities, and a calendar of pool hours and events.

The ARC continues to fully function during these times and homeowners are still required to request approval for modifications to the outsides of their homes, including re-roofing.

The Annual Membership Meeting and BOARD Elections were held on Feb 17. Thank you to all who attended and for others who provided proxies. We all should thank those that left the Board and to those newly elected. Leaving the Board were Vice President, Ted Bender; our Treasurer, Jon Sawyer; and Director, Jimmy Jones, whose position was vacant from when he moved out of our neighborhood. We all are fortunate to have other homeowners step in and volunteer time and energy in service to our neighborhood.

Architectural Review Committee (ARC), provides homeowners with very timely review or feedback of submitted ARC Forms for any changes to the exterior of a property. Our thanks continue to go out to Diane Gaede, Glenn Gray, and Dave Meyer for serving on our ARC. As a reminder, homeowners are required to submit a request to the ARC prior to undertaking work for external changes to their home, landscaping, painting of the house, roof replacement, etc. The ARC requirements and submittal form are available on both websites.

Pool

Work has begun to ready the pool for opening. Our pool services provider, Splash, was advised by the County and City to prepare to open up pools as usual. This is needed just to maintain the pool and keep the water clean.

When will we open? Hopefully, like always, Memorial Day weekend. The BOARD will further assess this at our May Board Meeting. Everything, of course, will be subject to County and City dictates and/or guidelines. It is certainly possible that the pool opening will be delayed and may not even open at all in 2020. We just do not know at this time. Like you and everyone else, all we can do is hope and do the best we can to stay safe and well.

Tennis Courts

Please continue to practice social distancing while using the NF Tennis Courts.

Crack repairs are scheduled for June.

We need a volunteer (or two or three) to replace a net and install a missing section of windscreen. Both have been purchased and are ready to go. Are you? Please use the Contact the Board form at nelsonfarmhoa.com to volunteer. And THANK YOU!

Other Maintenance

  1. The pool house roof and all the shade structures will be replaced. That July 5 hailstorm left a lot of damage in its wake. We’re working through issues involving both our insurance carrier and the roofer but hope to have the work completed soon.
  2. If you walk the east side of the pool fence along the Power Trail, you will notice that the overgrown pyracantha bushes (plus a nasty variety of weeds and volunteer trees, shrubs, etc) are gone. The ground was graded and seeded with native grass. Definitely a cleaner look!
  3. The Nelson Farm sign by the tennis courts was blown down in a windstorm last fall and now is back up, but unfortunately a little too low to the ground. We plan to reinstall.
  4. We still would like to do some routine maintenance and replace several boards on the fence surrounding the pool. These chores will now have to wait until the social distancing is removed.

Lastly, your NFHOA Board and Associa are still here and can be reached via the contact information on either website. If there is something you need the Board to discuss or act on, please let us know. The Board has worked on several other issues and items of business, but I have tried to cover the important items in this communication.

Once again: TAKE CARE!